Project Timeline
The Chart of Accounts (CoA) Phase 2 Project vision is to design a simple, efficient, and enduring chart of accounts that aligns with the university’s organizational structure and addresses its business needs. Fall 2020 kicked off planning and engaging the universitywide financial community to validate the proposed design. Following the kickoff, the Project Management Office (PMO) began to gather input from Chancellor and central administration units to ensure the proposed changes meet the university’s needs. Additionally, the PMO will validate the chart mapping, reconcile data, and pinpoint unit training needs. Throughout CoA Phase 2, there will be open lines of communication and feedback to provide project updates and include unit leadership for local/intra-unit information exchange.
- Prepare and schedule requirements gathering sessions
- Document findings in requirements gathering sessions
- Gather outstanding information from respective stakeholders
- Review and analyze requirements
- Develop and review revised approach document
- Develop work plans by workstream
- Work with the Human Capital Management (HCM) Transformation Initiative to align Department segment
- Address reporting and analysis survey results
- Work with the Chancellor areas and central to improve the existing chart
- Align with all other university projects (i.e. Student, CRM)
- Additional workstreams were established to meet the field’s needs were:
- Reporting and Analysis
- Natural Account
- Fund Type
- Central Administration (900) Unit
- Activity Segment
- Unrestricted Funds/Projects Module
- Business Line Segment
- Department Segment/Human Capital Management (HCM) Organizational Structure
- General Ledger-to-Project Portfolio Management (GL-to-PPM)